VoIP calling has been steadily replacing traditional telephony due to its reliability and efficiency, achieved through its use of data connection instead of fixed lines. The chart below shows the reasons for moving to VoIP from landlines given by SMBs. The data connection that enables VoIP calls is quicker and cheaper as it takes advantage of the existing IP infrastructure of interconnected routers. Recording VoIP calls presents a challenge due to the difference in the way audio is transmitted in VoIP calls compared to traditional telephony. VoIP call recording requires data to be ‘sniffed’, which is a process of real-time monitoring of data flow through a computer network by a software program or a hardware device containing this sniffing software or firmware. Sniffers copy the data without altering it and can only intercept data from networks that their host computer is connected to.

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Depending on your requirements for call recording, and how you intend to use the captured conversations, and your business telephony network (or lack thereof), the VoIP call recording solution that is right for you may vary.

What will you use your recorded calls for?

When deciding on the call recording solution that is best for you, it is important to consider how you will be using your recorded calls. If you are a journalist who records their phone interviews, you will need calls to be stored in a format that can be easily replayed, but you might not need to keep the calls for years after you have filed your copy. You might have a podcast and need to be able to access your calls as files that can be edited to form part of a finished episode. A solution such as Dubber’s Playback, designed for individuals, is an easy-to-use communication capture service that allows you to decide which of your calls are saved and allows you to download and share them as easy-to-edit audio files.

Financial institutions require their communication with customers to be recorded in order to stay compliant with the latest regulations. Call records are generally required to be stored for up to five years, so businesses will need to ensure the solution they choose has the flexibility and security needed to safely archive their conversations. A cloud-based solution, such as Dubber, has the scalability required to hold unlimited calls and is not restricted by the storage hardware limitations of legacy solutions. True cloud storage also has the added security of encryption and the redundancy that accompanies multiple storage locations, for added reassurance.

Businesses that require call recording for compliance will most often need call recording that is compatible with a unified communications (UC) solution. Modern working life spans multiple methods of communication and our mobile phones allow us to make traditional calls as well as VoIP calls, send text messages, and have conversations over instant messenger. To ensure that all of these communications are captured accurately, call recording must be able to integrate with UC solutions.

Larger businesses that have contact centres often use call recording in order to improve their customer service and business practices through analysing their captured conversations. A solution that offers speech intelligence, such as Dubber’s Zoe, will allows a business to search their calls and automate processes to make their business more efficient and gain a detailed insight into their customers. Recording with Dubber can also record conversations between extensions, ensuring recording continues if a call is transferred internally.

When considering VoIP recording options, it is important to plan for the future as well as the present. Choosing a flexible call recording solution that can adapt as your business grows and changes is vital. Expansion into different locations, sudden changes in call volume, and regulation reforms could affect your call recording needs so the solution you choose must offer you the reassurance that these eventualities can be accommodated.